Help Documentation

Housekeeping Reports

  • Housekeeping Status

Use this function to view the housekeeping status of all the rooms of all types in a property. This screen can be printed to generate a Housekeeper worksheet and distribute to housekeeping staff.      

         Steps:  

  1. This facility can be accessed by selecting Housekeeping>> Housekeeping Status in the main menu bar.

  1. When the form first appears it displays the room occupancy for all room types along with the name of the housekeeper assigned for Today.
  2. To display room status for other dates, select a date on the virtual calendar and click on the Find button.
  3. To assign Housekeepers on your cleaning schedule, select their name from the list. To update the housekeeping status, select from the Change Status column. Click on the Save Changes button once done.
  • Housekeeping Report
  1. Amount Due

This report shows the amount due for reservations.

  • It can be viewed under Housekeeping >> Reports >> Amount Due


  • Check-in Report

  The reservation which has check-in date while searching, those particular reservations will be displayed.

  1. Check in –Checkout Report

Guest Check in and Checkout can be viewed under Check in –Checkout reports

  • To view this report go to Housekeeping >> Reports >> Check in -Checkout in Black menu.

  1. Housekeeping Report

                    The Housekeeping Status Report displays the housekeeping status in every room in the property. This current status could either be assigned from the reservation Charts or from the Housekeeping Status screen The Housekeeping department may run this report before and after each shift to report the current housekeeping status of each room.

                  To access this facility go to Housekeeping >>Reports>> Housekeeping in the main menu bar.

               

  1. To view the days report, click on the radio button labelled Today or select a Custom Date manually entering a date or choosing one from the virtual calendar.
  2. Then select the Display Result button.
  3. To export the status in Excel/XML/Text format click on the corresponding buttons Export to Excel/Export to XML/Export to Text.
  4. To print the status click on the Print Preview button which formats it for the printer.
  1. Housekeeping Assignment

                    The housekeeping assignment worksheet is a tool for scheduling housekeepers and recording room inspections. Any updates made on the Housekeeping status, or assignment will be printed on this worksheet.

Steps:

  1. To use this facility go to Housekeeping>Housekeeping Assignment in the Main Menu bar.
  1. One can locate the report of that day by clicking on Today or for any Custom Dates by selecting a day from the virtual calendar.
  2. Click on the Print Preview button to generate a copy for efficient use.
  3. The printed worksheet includes columns for housekeeping to sign or initial, and also for a supervisor to mark each room as being inspected.
  1. Housekeeping Occupancy

                   For properties that like to group their housekeeping task according to arrival and departures, the Housekeeping Occupancy report is best to view the those things together.  A list of rooms can be provided to the Housekeeping staff based on the room occupancy for that day. A report can be generated for the occupied rooms (stay over), rooms expected to check in, check out and those that are vacant or blocked. The housekeeping department may print these room lists and schedule the rooms for cleaning accordingly.

                   To access this facility go to Housekeeping>Housekeeping Occupancy in the Main Menu bar.  

Steps:

  1. Click on one of the options in the Drop down list based on the criteria you are going to search: Blocked, Check In, Check Out, Stay Over, or Vacant.
  2. Click the Display Result button at the bottom to view the room list.
  3. To export the status in Excel/XML/Text format click on the corresponding buttons Export to Excel/Export to XML/Export to Text.
  4. To print the status click on the Print Preview button which formats it for the printer
  1. Stay Over

This report provides information on actual number of guests residing in each room for any given time. This can be useful for the front desk, or housekeeping staff.

  • It can be viewed in New PMSUI under Reports>>Activities>> Stay Over.